2025 Event Applications

If you're considering holding your event on public land - park, reserve, footpath or road – and the event is open to the public, please complete the following steps:

Step 1:             Contact Council’s Events Unit on 6801 4000 to enquire regarding availability of the venue.

Step 2:             Complete and submit this Event Scoping Document  at least 4 months prior to the event.

Once submitted, Council will arrange one of the following:

• An event scoping meeting to discuss your event and documentation required by Council

or

• An email providing an outline of documentation required by Council, including deadlines to enable Council to process/assess the documentation.

KEY TIME-LINES

• At least 4 months prior to your event:   Submit this Event Scoping Document
  
  Please allow Council seven (7) working days to respond. 

• 4 months prior to your event:     
  If your event is being staged on a road, or your event has the potential to impact the road network, an additional application to Transport for NSW is required.  This application is reviewed by Transport for NSW, NSW Police and Council.  Applications must be received by Council at least four (4) months prior to the event. Applications received less than four (4) months prior run the risk of not obtaining appropriate approvals. Click here to view and complete form.
  
  
•  6 weeks prior to the event:  All documentation including certificates of currency, plans and supporting applications must be received by Council.
  
  Link to the Dubbo Region Events Toolbox

           The toolbox includes handy templates and essential information to help event organsiers to plan and deliver events in the Dubbo Region.

>> Should Council receive the Application or any documentation required as part of the Application within 6 weeks of the event, a ‘Processing Fee’ will apply.

>>  Processing fees:  As per Council's 2024/2025 Fees and Charges  

QUESTIONS:  Dubbo Regional Council, Events Unit :  6801 4128 | regionalevents@dubbo.nsw.gov.au